Volunteer Screening

For the 2022 playing season, every volunteer and/or paid employee 18 years of age or older working with or for a local baseball association, affiliate association or Baseball Ontario must have completed Volunteer Screening in order to be eligible to be insured under the Baseball Ontario liability policy.

Every volunteer will fall into one of three risk groups, as determined by their local association. Below is an excerpt from the Volunteer Screening Policy:

Risk Level Description Requirements
Level 1 Low Risk:

Volunteers who are never alone with children or Vulnerable Individuals, and only interact on the field of play in the duty to the game, for example:

  • Coaches (such as house league coaches), who only interact on the field of play, in view of parents and other volunteers.
  • Parents, youth, or volunteers who are helping out on a non-regular or informal basis.
  • Programs where volunteers are never left unsupervised with Vulnerable Individuals, and activities do not include travel without the VI’s parent/guardian.
  • Volunteers and employees involved with Adult Leagues (i.e. Leagues where no participants are under the age of 18
  • Umpires who are never alone with children or Vulnerable Individuals, and only interact on the field of play in the duty to the game
  • Tournament personnel who are never alone with children or Vulnerable Individuals and only interact on the field of play in the duty of the tournaments
  1. Complete a Screening Disclosure Form
  2. Complete Safe Sport Module through Coaches Association of Canada
Level 2 Medium Risk:
  • Non-coach employees, managers or supervisors
  • Directors
  • Coaches or support personel of non-travelling teams 
  1. Complete a Screening Disclosure Form
  2. Complete Safe Sport Module through Coaches Association of Canada
  3. Complete and provide a CPIC or EPIC*
Level 3 High Risk:
  • Coaches or support personnel (i.e. trainers or first aiders) who travel with athletes (travelling teams)
  • Coaches or support personnel who could be alone with athletes
  • Chefs de mission accompanying teams to national championships
  • Umpire Leaders (Umpire In Chief, Umpire Supervisor) who work with children under the age of 18
  • Baseball Ontario Umpire Clinicians
  1. Complete a Screening Disclosure Form
  2. Complete Safe Sport Module through Coaches Association of Canada
  3. Complete and provide a VSC or a CPIC/EPIC*

*Complete a VSC - Vulnerable Sector Check through your local police service (only Risk Level 3, Born before 2/28/86)

Complete a CPIC or EPIC screening (through your local police service, or through Sterling Backcheck online, if Risk Level 2 or higher, and a VSC is not applicable, or has been provided in the past.

 

Volunteer Screening Policy
Plan for Screening Umpires at the Provincial Level
FAQ's - as of April 15, 2021
Baseball Ontario's 2020 AGM Presentation on VSS Requirements
Volunteer Canada's "The Screening Handbook"
Supervision Policy (Rule of 2)

 

  • A VSC only ever needs to be completed once, and thereafter a CPIC or EPIC will be required when the next screening is due in 3 years. Any returning volunteer with a clear VSC in the past is only required to obtain a CPIC or EPIC.
    • Individuals born after February 28, 1986, (presently potential volunteers or employees under 35), do not need to complete a VSC, even if they are working with Vulnerable Individuals. (The date of birth belonging to the youngest person with a pardoned sexual offence is February 28, 1986.) Potential volunteers or employees under 35 still need to obtain an CPIC or EPIC if required by section 6 of this Baseball Ontario Screening Policy.
    • Individuals may only obtain a VSC by visiting an RCMP office or police station, submitting two pieces of government-issued identification (one of which must have a photo), and completing any required paperwork. Fees may also be required. Fingerprinting may be required if there is a positive match with the individual’s gender and birth date.

 


Insurance Info and Docs:

 

The Baseball Ontario policy runs May 1 - April 30 annually. 
 
If a member player/coach/umpire sustains an injury it must be reported to us within 30 days.  Please use the OBA Injury Report Form.
 
 
 
 
 
 
Insurance applications and payments are due June 15th annually.